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Project Manager

FLSA Status: Exempt
Type: Regular, Full Time
Reports to: Project Executive


Position Summary –
Provide day-to-day leadership and guidance for all project administration activities.


Essential Duties and Responsibilities –

Preconstruction

  • Prepare electronic filing system for use during course of Project

  • Become familiar with all assigned project contract documents (including drawings, specifications, and Prime Contract requirements) and pro-actively analyze documents for errors, construction feasibility, value engineering opportunities, coordination concerns (Arch / Structural / MEP / etc.), site constraints, scheduling concerns, and/or inefficiencies

  • Attend periodic design and coordination meetings with Owner and Consultants and comment on plan review / analysis

  • Work with Estimating team to develop preliminary, and subsequent evolutions, of Project budget

  • Work with Pre-Construction team to develop project schedule and site logistics planning (truck routes, street use needs, hoisting requirements, etc.)

  • Participate in development of Qualifications and Assumptions for Prime Contract

  • Work with assigned Project Superintendent to set up site in preparation for construction activities (trailer / site office, temp services, fencing, Construction Management Plan, etc.)

  • Establish all administrative tracking logs (Change Proposals, Change Orders, Submittals, RFI, Procurement, Buy-Out, Project contact list, etc.)

  • Work with Accounting team to provide all baseline Spectrum system requirements

  • Prepare subcontractor ‘bid packages’ for distribution to subcontractors (package to include draft Scope of Work and templates of various Subcontract Agreement documents)

 

Construction

  • Coordinate and manage all Project administrative functions including, but not limited to –

  • Buy-out (including preparation of subcontract / purchase order documents, scopes of work, solicitation of final bids in preparation for award, award recommendations to Owner as may be required, and delivery of final documents to subcontractors / vendors)

  • Cost projection preparation with ongoing review and maintenance to allow for regular review of cost vs. revenue status

  • Subcontractor change request review, approval, and document execution

  • Owner Change Proposal / Change Order / Construction Change Directive preparation, review, and execution

  • Monthly pay application preparation (including review / approval of subcontractor and vendor invoices, draft delivery for owner / bank inspector review, final execution and delivery by Accounting)

  • Insurance certificate procurement and tracking (including adherence to OCIP program requirements) in coordination with Accounting team compliance tracking

  • Requests for Information (RFI) development, review, delivery, and response distribution

  • Architects Supplemental Instructions (ASI) posting to as-builts, distribution to subcontractors, pricing compilation for CPR/OCO (if required)

  • Submittal / Shop Drawing receipt, review, delivery, and response distribution

  • Engage and train / mentor Project Engineer in execution of all Project Administration tasks outlined above

  • Ensure all field Project management staff review and comment on subcontract bidders and scopes of work

  • Coordinate and run weekly OAC meetings (includes ensuring minutes are taken, reviewed, and distributed)

  • Participate in pre-construction meetings with each Subcontractor to ensure complete understanding of scope of work, schedule, and field coordination

  • Ensure site safety orientation meetings with all internal / external employees working on Project are completed by Project Superintendent / Asst. Superintendent

  • Review project schedule at regular intervals with Project Superintendent and monitor to ensure Subcontractor adherence to schedule requirements

  • Participate in quality assurance planning and quality control monitoring during the course of construction


Close-Out 

  • Coordinate preparation and delivery of all Close-Out data required by the Contract documents (Warranty, O & M Manuals, As-Built drawings, permit and inspection data, etc.)

  • Assist Project Superintendent in coordination and implementation of Construction Punch program

  • Assist Owner and Architect in review of building in preparation for final acceptance

  • Review and approve final subcontractor pay applications (including for retention) and coordinate with Accounting team on delivery of all final lien release documentation

  • Prepare and deliver final Project pay application (including for retention)


Other Duties and Responsibilities 

  • Understand, and ensure projects are run in accordance with, all Compass policies and procedures

  • Offer recommendations for special consultants as requested (surveyor, special inspector, testing lab, etc.)

  • Understand and interpret design drawings, specifications and blueprints

  • Support overall safety mission and goals of the Company

  • Enforce contractual responsibilities and resolve conflicts

  • Participate in periodic Client interviews

  • Develop and maintain key Subcontractor and Client relationships

  • Participate in new work acquisition through various marketing efforts (professional organizations, industry councils, etc.)

 

Qualifications 

  • Bachelor Degree or Certification in Construction Management

  • 4+ years’ experience in Company product type (wood / metal stud framing, below-grade (earthwork / shoring / concrete), etc.)

  • Ability to manage multiple staff and project deliverables with precision, speed, and efficiency

  • Analytical and problem-solving skills with ability to make sound, informed decisions

  • Strong communication and interpersonal skills

  • Self-motivated with strong organizational skills and integrity